When you’re working with the Raw Material module, most of the time you handle various units at the same time. If there is already a feature that helps you to make a manual conversion from one unit to another, that become less handy if you need to process many meals at the same time. The Auto-conversion on the Raw Material actually helps to solve that issue by ensuring an automated process during the conversion.

Before elaborating on how that auto-conversion works, let’s first try to understand what do you mean by Material conversion.

What Is A Material Conversion on Raw Material Module

Cropped shot of a young male chef cutting the meat in a professional kitchen

A material conversion is a process by which a material is transformed from one unit to another unit. Concretely, that means if you have an entire chicken and would like to sell it into slices, that process of slicing is named conversion. As we have said before, there is already a conversion feature that should be useful if you want to process manually the conversion (in order to have a clear overview of your materials).

Let’s now see how to enable the auto-conversion on Raw Material module.

Material Auto Conversion : Working Principle

The idea behind the auto-conversion is to proceed with a conversion only when it’s necessary. For example, you have bought a big oil can, but at the restaurant kitchen, they use it in a bottle. Technically, the warehouse manager will be responsible for transferring old from the can to the small bottle. Once the auto conversion is enabled, every time that at the kitchen the chef cooks a meal requires a specific material on a specific unit, if there is not enough stock for the requested unit, the auto-conversion enters in action.

In order to enable the auto-conversion, you need to access the material list.

Now, you need to open the units for the material you want to enable the auto-conversion.

You need to make sure that the material you select has at least 2 units. One is for the procurement and the other for consumption. The first one will allow “outgoing conversion” and the second will allow “incoming conversion“. You can set this by clicking on “Options“.

In our example for the material “Oil“, we’ve enabled incoming conversion for the unit “milliliter“. Now, set’s enable “Allow Outgoing Conversion” on “5L“, which is the Oil can.

This is the only steps to enable the auto-conversion.

How To Test Auto-Conversion?

The easier way to test the auto-conversion is to make procurement for the unit that allows outgoing conversion. You should also make sure a product attaching a recipe, uses the unit that allows “incoming conversion“. If you would like to learn about how to create a recipe, you can read this guide. Now let’s assume that the recipe is correctly set and you want to make a sale of a meal that uses the “Tomato Sauce” recipe.

For you to understand the process, we currently have 20 times 5 liters of oils, so basically that makes 100000 milliliters. On the above screenshot, the milliliter doesn’t have any stock but has the auto-conversion enabled. Now our recipes “Tomato Sauce” uses 20 milliliters of oil and 5 grams of tomato.

Now, let’s make a sale.

On the Material Reports, you can monitor how the stock transformation. You should also note that, after a conversion, even if the recipe might only need 20 milliliters, if there is not enough stock, it will automatically convert the stock and during the cooking, it will reduce the 20 milliliters from the 5000 milliliters that are now available (assuming the conversion is made from 5 liters).

As you can see the conversion has also been made for the tomato.

Summary

The auto-conversion of the Raw Material module aims to help you converting stock automatically without having to perform the same action manually. In order to do that, you need to have a unit that allows incoming conversion and one that allow outgoing conversion. Once you’ve set on that, you just need to make procurement for the unit that allows outgoing conversion and that’s all.

Do you have any question regarding the raw material ? We’ll be glad to answer on the comments.