NexoPOS is a computerized store management system. Indeed, it allows you to simultaneously control the commercial activity of several stores of different nature. And depending on the degree of responsibility of each employee, you (the owner) can control access of each of them to the different stores created on the NexoPOS platform. The objective of this tutorial will be to show you, step by step, how to manage access to stores on NexoPOS.

How to manage access to stores on Nexopos

Whether you have one or more stores, two important things are:

  • For a store: Depending on the owner’s priorities, access is managed by simply defining the roles and permissions associated with each member of the team. (See the NexoPOS permissions management tutorial)
  • For a multi-store: since it involves at least two stores, the owner will have to distinguish the access of the different members of the team to the stores.

So, if you have just purchased our software, we advise you to follow the following tutorial to know how to activate the multi-store mode: How does the multi-store feature work on Nexopos? So, we’ll first introduce the management of user access, then a practical case of management of these accesses.

Users Access Manager Overview

When Multi-Store Mode is enabled, the menu is a little different from the Unique Store menu. From this moment, the new “Store settings” menu appears in the menu column. Click on it, then click on the “Access Manager” submenu.

As an example, we’ll assume a business including a restaurant (Gastro A) and a bar (Bistro). We’ll also assume that four employees of the company will have access to the computerized system. Including two cashiers (Cashier A and Cashier B), a chef (Manager B) and a waiter (Waiter A). Although we use default roles, you may not only allocate roles but also set permissions as you see fit. For this, we invite you to read the following tutorial: How to manage permissions on NexoPOS.

Practical case of user access management

For our example, each table represents one of the employees as well as the fields to define their access status to the restaurant or bar. And since you are the owner of the business, you have the role of chief administrator. So you obviously do not appear on the user access management page. As mentioned above, we want to spread the access of the four employees on different platforms (restaurant and bar). For this, we will assign the accesses as follows:

  • Cashier A will have access to “Gastro A” but not to “Bistro”. This implies that this cashier works for the restaurant.
  • Cashier B will have access to “Bistro” but not “Gastro A.” This implies that this cashier works at the bar.
  • Waiter A will have access to “Gastro A” but not to “Bistro”. So he’s in service at the restaurant.
  • Manager B will have access to both facilities. This implies that it has a coordinating role.

To apply the different restrictions mentioned above, simply fill in the fields corresponding to each employee with “yes” or “no”. And for each table, don’t forget to save the entries by clicking each time on the “Save Settings” button.

That’s all for this tutorial, I hope that will help you to understand how to manage store access on NexoPOS.