One of the interesting features that NexoPOS offers is the management of suppliers. Indeed this one allows you among other things to register the suppliers of your different raw materials or products, to also proceed to the payment of your suppliers but also to consult the history of the created accounts suppliers. Finally, this helps you to make a comparative analysis of the costs proposed by your different suppliers. And to follow the evolution of prices on the market. Anything important to make your business more profitable. In this tutorial, we’ll show you how to pay suppliers but also to understand the suppliers accounts history.

How to enable the suppliers payment

It’s important to know the amount of your bill from your supplier. It’s therefore as important for him as for you to establish the invoice for your order. Thus, NexoPOS offers you a feature that allows you to establish an invoice for all orders that you place with a supplier.

Let’s remember a little about the functioning of NexoPOS’s supplies. It’s based on the fact that after the creation of the supplies or collections, you must associate the items you have created before. Besides, you must associate the suppliers of these different items. You’ll notice that the different prices of items purchased from these suppliers are mentioned. It’s at the end of this operation that NexoPOS displays the summaries of each supply related to each supplier.

Concretely, to use the supplier payment feature, you must first enable the “Suppliers history” in the settings of NexoPOS. And secondly, it’s possible to regroup suppliers expenditures on one expenses category. Therefore you’ll easily list each transaction on the expense report. To do this, follow the path below: NexoPOS settings > Suppliers. Don’t forget to save your settings on the appropriate button.

Once activated, you’ll notice some changes in the “Supplier List” of the “Suppliers” menu. You’ll have a new table showing the amounts payable to suppliers, as well as new options such as payment history.

How to pay a supplier

Now, we are going to assume the supply of the “collection A” by the supplier “Luigi” worth $ 1000. If you are wondering how to make supply on NexoPOS, we invite you to follow this link: How to proceed to a stock-taking on NexoPOS. Once the supply is simulated, return to the list of suppliers in the “Suppliers” menu. You’ll notice the amount of $ 1000 due to the provider. Therefore, to proceed to the payment of the supplier “Luigi”, you must click on the “Options” button of the entry, then on “Pay the supplier”.

You’ll be redirected to a page to proceed to the payment. So you’ll have two fields to complete. One for the amount to be paid to the supplier. And the other to provide details on the transaction. Then you just have to click on the “Save payment” button to validate the payment.

Now, we’ll check and see all the transactions we’ve just done in the supplier account history.

View of suppliers account history on NexoPOS

The history of the accounts of suppliers is a great tool which allows you to follow the activity of payment of your different suppliers. For our example, we’ll consult the payment history of the supplier “Luigi”. To access it you simply have to follow this path: Suppliers > Suppliers List > Options > History.

Once on this page, you’ll have a table summarizing all the transactions made with the supplier “Luigi”. And for our example, you have an entry translating the order to the supplier (- $1000), then a second entry revealing the payment made to the supplier (+ $1000). So, any purchase or payment transaction with the supplier “Luigi” will be saved.

And at the bottom of the table, you have the balance between all purchases and all sales made to the supplier “Luigi”. For our example, the balance is zero. You can view the history even before making the payment if you wish. Thus, you can print a purchase invoice for the order not paid to the supplier for accounting purposes for example.

Well, that’s all for this tutorial. We hope that suppliers payments and suppliers account history are no longer a secret to you. However, if you encounter any problems with the process, don’t hesitate to contact us at [email protected] or commenting on the post.